Accounts Administrator

Job Description

The Accounts Administrator is responsible for managing the financial records and transactions of the residential society, ensuring accuracy, compliance, and transparency. This role requires a meticulous individual with a strong understanding of accounting principles and experience with residential society financial operations. Key Responsibilities: Financial Record Keeping: Maintain accurate and up-to-date records of all financial transactions, including income (maintenance charges, other dues) and expenses. Record and reconcile bank statements regularly. Manage petty cash. Billing and Collections: Prepare and dispatch monthly/quarterly maintenance bills to all residents. Track and follow up on outstanding dues and initiate recovery procedures as per society policies. Issue receipts for all collections. Expense Management: Process and verify invoices from vendors and service providers. Prepare payment vouchers and ensure timely payments to vendors. Maintain records of all purchase orders and contracts. Statutory Compliance: Assist in the preparation and filing of GST returns, TDS returns, and other statutory compliances as applicable to residential societies. Ensure compliance with all relevant co-operative society acts and regulations. Reporting: Prepare monthly, quarterly, and annual financial reports for the Managing Committee, including Income & Expenditure Statements, Balance Sheets, and Bank Reconciliation Statements. Provide financial data and reports as required for audits. Budgeting: Assist the Managing Committee in preparing the annual budget for the society. Monitor budget vs. actual expenses and report variances. Audit Support: Liaise with external auditors and provide all necessary financial documents and explanations during the annual audit. Resident Queries: Address residents' queries related to their accounts, maintenance bills, and payments in a professional and timely manner. General Administration: Maintain proper filing systems for all financial documents. Assist in general administrative tasks as and when required by the Managing Committee. Qualifications and Experience: Bachelor's degree in Commerce, Accounting, or a related field. Minimum of [X, e.g., 2-4] years of experience in accounts administration, preferably within a residential society or similar community management. Proficiency in accounting software (e.g., Tally, QuickBooks, or specific society accounting software). Strong knowledge of accounting principles and practices. Familiarity with GST, TDS, and other relevant tax regulations applicable to residential societies. Knowledge of Cooperative Societies Act (Maharashtra Cooperative Societies Act, 1960, if applicable to Navi Mumbai). Excellent organizational and time management skills. High level of accuracy and attention to detail. Strong communication and interpersonal skills. Ability to work independently and as part of a team. Desired Skills: Experience with financial data analysis. Ability to handle confidential information with discretion. Speak To HR: Hitesh: 9967638890 Job Type: Full-time Pay: ₹25,000.00 - ₹35,000.00 per month Schedule: Day shift Work Location: In person