Accounting Manager

Job Summary:

We are seeking an experienced and detail-oriented US Accounts Payable, Receivable & Payroll Manager to oversee end-to-end accounting and payroll operations for our US business entity or clients. The ideal candidate will have a strong background in US GAAP, AP/AR processes, payroll management, compliance, and reconciliations. This role requires precision, analytical ability, and a thorough understanding of US accounting and tax practices.

Key Responsibilities:

Accounts Payable (AP):

• Manage full-cycle accounts payable process, including invoice verification, approvals, and payments.
• Review vendor contracts, purchase orders, and ensure accurate expense coding.
• Ensure timely vendor payments via checks, ACH, or wire transfers.
• Maintain accurate records of transactions and support month-end closing.
• Handle vendor queries and reconcile supplier statements.

Accounts Receivable (AR):

• Oversee billing and invoicing to US clients, ensuring accuracy and timeliness.
• Track incoming payments, post receipts, and maintain AR aging reports.
• Follow up with clients for overdue invoices and manage collection activities.
• Prepare cash flow forecasts and reconcile AR balances with the general ledger.

Payroll Management:

• Process bi-weekly or monthly payroll for US employees and contractors (W2, 1099, C2C).
• Verify employee timesheets, hours, and benefits deductions.
• Ensure compliance with federal, state, and local payroll laws.
• Handle tax withholdings, filings, and year-end processes (W2s, 1099s).
• Coordinate with external payroll providers (e.g., ADP, Paychex, Gusto, QuickBooks Payroll).

Financial Reporting & Compliance:

• Support month-end and year-end closing activities.
• Assist with audits, reconciliations, and financial reporting per US GAAP standards.
• Collaborate with accounting, HR, and finance teams to ensure accuracy and compliance.
• Generate AP/AR aging, payroll summary, and expense reports for management.

Required Skills and Qualifications:

• Bachelor’s or Master’s degree in Accounting, Finance, or related field.
• 5–10+ years of experience in US Accounting / Payroll / AP-AR Management.
• Strong knowledge of US GAAP, payroll tax regulations, and accounting principles.
• Hands-on experience with accounting software such as QuickBooks, NetSuite, Xero, or SAP.
• Proficiency in MS Excel and familiarity with reporting tools.
• Excellent analytical, organizational, and problem-solving skills.
• Strong attention to detail and ability to meet tight deadlines.
• Experience working in US time zones and communicating with US clients or teams.

Preferred Qualifications:

• Experience with staffing/consulting / outsourcing companies managing W2 and 1099 payrolls.
• Familiarity with US tax forms (W9, 1099, W2) and compliance filings.
• Ability to manage a small team of accountants or payroll specialists.