Accounting & Accounts Payable Specialist

Experience Required:

Location:

Mode of Work:

Shift Timings:

Ascension

General Description

The Accountant’s responsibilities include preparing financial reports, performing account reconciliations, maintaining the general ledger, and performing other accounting duties as assigned.

• Deliver accurate financial records

  by maintaining the general ledger and reconciling accounts, enabling timely reporting and audit readiness.

• Support financial transparency

  by preparing journal entries and assisting in monthly, quarterly, and annual closings.

• Improve budget accuracy

  by analyzing financial data and identifying trends that inform forecasting and planning.

• Ensure compliance

  with GAAP and internal policies through diligent documentation and process adherence.

• Reduce reporting errors

  by reviewing financial statements and correcting discrepancies before submission.

• Ensure timely vendor payments

  by processing invoices accurately and within payment terms, maintaining trust and avoiding late fees.

• Improve financial accuracy

  by reconciling vendor statements and resolving discrepancies proactively.

• Strengthen internal controls

  by verifying invoice approvals and coding expenses correctly.

• Support cash flow planning

  by maintaining up-to-date records of liabilities and payment schedules.

• Enhance vendor relationships

  by responding promptly to inquiries and resolving payment issues efficiently

Tasks

• Prepare journal entries
• Complete general ledger operations
• Monthly closings and preparation of monthly financial statements
• Reconcile and maintain balance sheet accounts
• Prepare analysis of accounts as requested
• Assist with year-end closings
• Administer accounts receivable and accounts payable
• Receive, review, and verify invoices for accuracy and completeness.
• Match invoices to purchase orders and receipts.
• Ensure proper coding of expenses to the correct accounts and departments.
• Schedule and process payments via check, ACH, wire transfer, or credit card. Ensure payments are made within vendor terms to avoid late fees and maintain good relationships.
• Ensure compliance with internal controls and company policies.
• Respond to vendor inquiries and resolve payment discrepancies.
• Assist with payroll administration
• Monitor and resolve bank issues including fee anomalies and check differences
• Account/bank reconciliations
• Review and process expense reports
• Assist with preparation and coordination of the audit process.

Education & Experince:

• Bachelor’s degree in accounting or related field, 3+ years of experience may be substituted for degree
• One (1) or more years of accounting related experience.
• Strong personal computer skillset including MS Office and accounting software.
• Strong analytical, research and critical thinking skills as well as decision-making skills.
• Strong attention to detail and time management skills.
• Understanding of basic accounting principles and internal controls.