Job Description

Role & responsibilities JD - Access Card Management 1. Issuance of Access Cards Obtain approval from the department SPOC before issuing new accesscards to employees and contractors. Ensure accuracy of access privileges based on job roles and requirements. 2. Extending Access Period Receive sponsor request for extending access period of Contractor Staff. Verify sponsor's request and extend access period accordingly in the system. 3. Providing Additional Clearance Receive business/user request for additional clearance on existing access card. Seek approval from Line Managers/SPOCs for requested clearance. Update access card privileges in the system upon approval. 4. Revocation of Access Clearance Receive department's requirement to revoke access clearance from existing access privilege. Verify department's requirement and promptly remove access privileges. 5. Deactivation and Core Leave Management Deactivate access cards of resigned employees immediately upon notification. Disable access cards of staff during Core Leave to prevent unauthorized usage. Reactivate access cards after Core Leave period upon confirmation from relevant parties. 6. Access Card Disposal Collect surrendered access cards from employees /Contractor staff. Maintain a dedicated Excel sheet for tracking disposed access cards. Dispose of access cards securely and in compliance with security protocols. 7. Vendor Communication and Resolution Address complaints from employees /Contractor staff regarding access cards. Coordinate with relevant vendor to resolve access card-related issues promptly. 8. Project Updates and Communication Liaise with site security team to gather updates on access control system projects. Communicate project status to relevant stakeholders and management. 9. Access Card Records Management Maintain comprehensive records of all access card activities, including assignments, revocations, and extensions. Keep the predefined Excel sheet up to date with accurate information. 10. Re-certification of Access Privileges Conduct quarterly re-certification of access privileges in restricted departments. Obtain confirmation from respective department SPOCs regarding access re-certification. 11. Reporting and Data Management Fetch required reports from the C-Cure application, including First In/Last Out, Access Swipe, Admit/Reject, and Clearance reports. Share reports with business stakeholders post necessary approvals. 12. Door Lock/Unlock Process Provide support for immediate or business-required door lock/unlock requests. Obtain appropriate approval before momentarily unlocking department doors. 13. Printing of New Access Cards Print new access cards for newly joined employees as per HR confirmation. Dispatch new access cards to desired/requested locations promptly. Contact details: Mr. Sunil Sriram HR Dept. MOB: 8790175648 Please share your resumes on sunil@sainisystem.com Web-site: www.sainisystem.com